Job Description
Salary : $42,926.47 - $52,032.08 Annually
Location : Public Works - 402 N. Bois d' Arc Forney, TX
Job Type: Full-Time
Job Number: 202100121
Department: Public Works
Opening Date: 07/18/2024
Description Under general direction of supervisor, performs a variety of organizational, administrative, and/or legal support activities for an assigned department or division. Performs skilled tasks in general office administration; department budget management, records, and communications; may supervise other department administrative staff.
Examples of Duties The following duties
ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Provides administrative support to assigned department or management team members.
- Maintains calendars, schedules meetings and appointments; prioritizes and resolves complex meeting schedules; coordinates meeting resources, travel, and special events.
- Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes and prepares summaries for distribution.
- Conducts and coordinates assigned projects and research studies; organizes and tracks documents for important cases, projects, and assignments.
- Identifies and resolves problems including deadlines and time constraints related to areas of assignment; monitors due dates and progress for critical documents, projects and files.
- Composes correspondence and other communication on a wide variety of subjects requiring knowledge of the procedures and policies of the City; creates, edits and processes memoranda, and legal and technical documents.
- Evaluates, updates, and maintains department files and databases; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; updates manual and computer records and tracking systems; creates management reports.
- Research files and computer databases; ensures all administrative actions are following City policy, procedures, and guidelines; utilizes the City computer systems to input, access, retrieve, and review confidential data.
- Resolves problems and customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages.
- Provides assistance to staff and customers on compliance with laws, rules, and regulations. Responds to sensitive requests for information that may involve confidential matters.
- Performs other duties as assigned.
SUPERVISION EXERCISED: No direct supervision exercised; may exercise occasional administrative and functional supervision for specified activities.
Minimum Qualifications - Possess a valid driver's license.
- High School Diploma
- One (1) year of experience in administration, business, or equivalent.
Special Requirements: None.
Physical Demands / Work Environment: •Standard office environment.
•Ability to sit or stand for long periods.
•Ability to lift 15 pounds.
Preferences Knowledge of: •City rules, regulations, policies, and procedures.
•Methods and techniques of providing administrative support to the department.
•Principles of record keeping and records management.
•Principles and practices of office administration.
•Municipal budgetary policies, requirements, and procedures.
•Principles and practices of analysis and research methodology.
•Modern office practices, procedures, and equipment.
Skill in: •Assessing and prioritizing multiple tasks, projects and demands.
•Providing outstanding customer service and conflict resolution.
•Operating a personal computer utilizing a variety of business software.
•Reading and understanding City, State and Federal rules and regulations.
•Creating, preparing, writing, and proofing accurate reports, legal documents, and correspondence.
•Working effectively in a high-pressure environment with changing priorities.
•Establishing and maintaining working relationships with professional and support staff, the public, and City employees.
•Effectively communicating in both oral and written format.
•Understanding and handling confidential issues.
EMPLOYEE BENEFITSMedical Insurance
The city is self-insured and offers a choice of four medical plans through United Healthcare:
- $6,000 Deductible HSA Plan (up to a $3,000 HRA reimbursement + HSA City Contributions)
- $2,500 Deductible EPO Plan
Employee health coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates.
Dental Insurance
The city offers a dental plan through United Healthcare Dental:
Coverage is available to all full-time employees at group rates.
Life Insurance
Basic group life insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year.
Voluntary products are also available to full-time employees and include supplemental life insurance, accidental death and dismemberment insurance, cancer insurance, and critical care.
Other City Paid Plans
- Teladoc -All full-time employees have access to TELADOC
- Short Term Disability - Provided to all full-time employees at no cost through NY Life.
- Long Term Disability - Provided to all full-time employees at no cost through NY Life.
Texas Municipal Retirement System (TMRS)
All employees appointed to positions designated to work 1,000 hours or more per year must participate in the Texas Municipal Retirement System. TMRS is a qualified tax deferred retirement plan under Section 401 of the IRS. Seven percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the city provides 2-to-1 matching contributions.
Additional Group Benefits
Other benefits are:
- Deferred Compensation plan
- Direct deposit
- Paid holidays
- Paid vacation
- Personal leave
- Sick leave
- Social Security
- Health Savings Account
- Employee Assistance Program
01
Please list your driver's license number. (If you do not have a drivers license please enter NA)
02
Select the option that best represents the highest level of education you have achieved.
- Less than High School completion
- High School or GED equivalency
- Technical or Community College attendance
- Technical School completion
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Ph.D.
- Juris Doctorate
03
Do you have experience in working with computers, including proficiency in Microsoft based programs, typing, and database entry skills?
- At least 1 year but less than 2 years
- At least 2 years but less than 3 years
- At least 3 years but less than 5 years
- 5 or more years
04
Which of the following customer service functions have you performed as a primary job duty?
- Providing information to the public.
- Researching, reconciling, and resolving billing inquiries.
- Responding to inquiries and complaints from the public.
- Using a computer to research, retrieve, and/or revise information on records.
- None of the above
05
Please identify your years of experience performing office and administrative support duties including greeting clients, answering phones, drafting and responding to correspondence, faxing, and sorting/distributing incoming mail. Please Note: Years of experience must be reflected in the work experience section of the application.)
- At least 1 year but less than 2 years
- At least 2 years but less than 3 years
- At least 3 years but less than 4 years
- At least 4 years but less than 5 years
- 5 or more years
Required Question
Job Tags
Holiday work, Full time, Temporary work, Work experience placement,