Job Description

Job Description

Job Description

Small General Contractor - Santa Clarita, CA

Position Type: Full-Time
Salary Range: $68,000 - $80,000 annually
Location: Santa Clarita Office

About the Role- If you do not have recent construction management experience you will not be considered.

We are seeking a detail-oriented and experienced Office Manager/Administrative Assistant to join our general contracting team. This is a key position that requires someone who can seamlessly manage both administrative operations and field coordination while providing exceptional customer service. This position will be managing government and commercial projects throughout the US.

Key Responsibilities

Administrative & Financial Management:

• Maintain accurate bookkeeping records and financial documentation
• Manage digital timesheets for field employees to ensure accuracy for outside payroll company, including prevailing wage.
• Manage QuickBooks Pro for all accounting functions
• Collect payments from customers and manage accounts receivable
• Manage accounts payable including setting up and monitoring auto payments
• Handle financial reporting and reconciliation

Field Operations Coordination:

• Schedule and coordinate daily activities for field crews
• Manage job scheduling and project timelines
• Order materials and supplies for active projects
• Schedule and coordinate subcontractors and suppliers
• Track project progress and resource allocation

Customer Relations:

• Serve as primary point of contact for customer inquiries
• Correspond with customers including scheduling appointments and jobs
• Process customer payments and billing
• Manage contracts and change orders
• Provide project updates and resolve customer concerns
• Maintain professional communication with clients throughout projects

Required Qualifications

• Essential: Proficiency with QuickBooks Pro
• Proven bookkeeping experience (minimum 2-3 years preferred)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Experience in construction or contracting industry preferred
• Ability to work independently and manage multiple priorities
• Professional phone manner and customer service skills
• Proficient in Microsoft Office Suite
• Detail-oriented with strong problem-solving skills

What We Offer

• Competitive salary: $68,000 - $80,000 annually
• 2 weeks paid time off
• Paid holidays
• Opportunity to grow with an established local business
• Collaborative work environment
• Varied daily responsibilities in a dynamic industry

To Apply

Please submit your resume along with a brief cover letter highlighting your relevant experience, particularly with QuickBooks and any construction industry background.

This position requires reliable transportation and the ability to work full-time, Monday through Friday, 8:30 AM - 5:00 PM.

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