Job Description

Job Summary: The Administrative Assistant will play a crucial role in ensuring the smooth operation of our law firm. This position requires a proactive individual who can manage multiple tasks efficiently and work collaboratively with attorneys, paralegals, and other staff members. The ideal candidate will have excellent communication skills, a strong work ethic, and a commitment to maintaining confidentiality.

Key Responsibilities:

• Office Management:
  
  
  • Answer and direct phone calls, take messages, and handle general inquiries.
  • Greet and assist clients and visitors in a professional and courteous manner.
  • Maintain office supplies inventory and order supplies as needed.
  • Organize and schedule meetings, appointments, and conference calls.
  • Manage office filing systems, both electronic and physical.
• Document Management:
  
  
  • Prepare, edit, and format legal documents, correspondence, and reports.
  • Assist with the drafting and proofreading of legal documents.
  • Scan, copy, and file documents accurately and in a timely manner.
  • Manage and organize client files and case documents.
• Support to Legal Staff:
  
  
  • Assist attorneys and paralegals with case management tasks.
  • Coordinate and manage court filings, including e-filing in various jurisdictions.
  • Track and manage deadlines for filings, submissions, and other critical tasks.
  • Prepare and distribute client invoices and manage billing inquiries.
  • Conduct basic legal research and gather information as needed.
• General Administrative Tasks:
  
  
  • Handle incoming and outgoing mail and deliveries.
  • Assist with special projects and tasks as assigned by management.
  • Maintain confidentiality of all client and firm information.

Qualifications:

• Education: High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Experience: Minimum of 2 years of administrative experience, preferably in a law firm or legal environment.
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Familiarity with legal software and case management systems is a plus.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in work.
  • Ability to work independently and as part of a team.
  • Strong time management skills and the ability to prioritize tasks effectively.

Benefits:

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• Retirement plan with company match.
• Paid time off and holidays.
• Opportunities for professional development.

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