Job Description

Position Summary

The  Accounts Payable Supervisor oversees the full-cycle accounts payable function, ensuring accurate, timely, and compliant processing of invoices. This position is responsible for managing a small AP team, streamlining processes, enforcing policy compliance, and supporting the month-end close. The ideal candidate brings hands-on experience in a high-volume, project-driven environment with a focus on construction or subcontracting.

Key Responsibilities:

Invoice & Payment Management

• Supervise daily invoice entry, matching, and approval workflows for ~100 invoices/day.


• Review and validate vendor invoices, purchase orders, and receiving documents for accuracy.


• Ensure timely vendor payments via ACH and credit card in accordance with project schedules and company policy.


• Resolve invoice discrepancies and communicate with vendors and internal teams.

Month-End Close & Reporting

• Coordinate AP accruals , cutoff procedures, and reconciliations during month-end close.


• Prepare AP aging reports and assist in cash flow forecasting with Treasury Manager.


• Ensure proper job costing and GL coding in coordination with project and accounting teams.

Compliance & Controls

• Maintain compliance with company policies , contract terms, lien waivers, and tax requirements (e.g., W-9s, 1099s).


• Oversee subcontractor compliance with insurance certificates, preliminary notices, and payment terms.


• Support audit requests and ensure proper documentation is retained and accessible.

Team Leadership

• Lead, train, and support a team of AP clerks or specialists (1–3 direct reports).


• Assign workload, monitor productivity, and implement process improvements.


• Promote a collaborative, detail-focused, and accountable AP culture.

Qualifications

• 5+ years of accounts payable experience , with at least 2 years in a supervisory role .


• Prior experience in construction, subcontracting, or job cost accounting .


• Proficient with construction ERP systems (e.g., Sage Intacct or similar).


• Strong knowledge of job costing, lien waivers, subcontractor compliance , and 1099 reporting.


• High attention to detail, organizational skills, and ability to manage deadlines in a fast-paced environment.


• Intermediate to advanced Excel skills.

Preferred Qualifications

• Experience with electrical subcontractor operations and AIA billing environments.


• Familiarity with sales and use tax , certified payroll, or retainage tracking is a plus.


• Associate or bachelor’s degree in accounting or business preferred but not required.

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